Companies and businesses, regardless of what field or industry they're in, need the import and export of necessary materials, equipment, and assets to serve their operations. Ensuring goods and materials in stock in terms of quantity and quality is the job of a storekeeper.
This article of Navigos Search, with detailed information about the storekeeper job, will help you better understand the storekeeper job. Find out now.
1. What is a storekeeper?
A storekeeper is a person who is responsible for managing goods in the warehouse at all stages, from the time of moving goods into the warehouse, preserving and storing them until the time of moving goods out of the warehouse, and ensuring requirements of quality and quantity of goods well. The storekeeper is also the person who checks inventory and reports the inventory quantity periodically.
Any manufacturing facility in any field needs to import and export raw materials to serve the production and operation process. Thus, it's a great chance to find a storekeeper job.
A storekeeper is a person who is responsible for managing goods in the warehouse
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2. Detailed description of storekeeper duties and responsibilities
A storekeeper will undertake the following tasks:
Implementing goods receipt /issue procedures
+ Receive detailed and accurate information when goods arrive at the warehouse, then carefully check and record the quantity and condition of goods when moving out of the warehouse.
+ Check goods receipt/issue requisition documents under regulations to ensure quality goods and deliver to the right object to avoid confusion.
+ Receive delivery documents, make goods issue requests, save information on the goods management system and transfer it to the purchasing or accounting department under regulations to serve the next control stage.
+ Responsible for arranging neat and clean locations and premises to receive goods in a convenient, fast, and time-saving way when there is information on goods receipt.
+ Ensure that the goods receipt and issue process does not damage the goods.
+ Record specifically the goods received note and goods delivery note to list the quantity of the goods.
+ Track the number of goods receipt/issue each day and compare with the minimum norm to maintain warehouse efficiency.
Tracking inventory
+ Keep track of minimum inventory and stock counts for the day.
+ Ensure that the goods always have a reasonable minimum inventory level in case the partner unexpectedly requests a large quantity of goods or there is damaged goods during transportation.
+ Propose to the Director to change the minimum norm of the warehouse to provide a timely solution when there is a sudden change in the quantity or quality of goods.
Putting goods in the warehouse
+ Make a purchase requisition form according to plan.
+ Make goods purchasing and issue procedures.
+ Follow up the goods receipt process, speed up purchasing, buy raw materials to ensure warehouse performance, and provide essential materials for the production process.
Duties and responsibilities performed by a storekeeper
Arranging goods in the warehouse
+ Make records of warehouse changes and update the warehouse plan when there is a change.
+ Arrange goods neatly, scientifically, clearly, and cleanly as required.
Making warehouse records and taking stock of goods
+ Creating warehouse records is the job that the storekeeper has to perform, making warehouse management easy. With big warehouses, and a large number of goods, this thing is strikingly significant. Creating a warehouse record will be classified according to each type of goods, including item code, expiry date, size, and required object.
+ Taking stock of goods helps control the amount of goods circulation and inventory. Therefore, the storekeeper detects defective goods to make a list to send to the functional department for handling.
Strictly complying with regulations on fire prevention
This job helps to ensure the warehouse's safety because the warehouse is a place where goods are arranged, with a dry environment and many flammable materials. As a result, there is always a potential fire hazard. Therefore, you must have fire prevention measures in the goods arrangement and have fire fighting solutions in the worst situation.
The workload and the pressure for this position are relatively large. However, if you can develop the appropriate skills, they will enormously support your job. Join in finding out the qualities and skills required of a storekeeper in the next section with Navigos Search.
3. Essential skills to become an excellent storekeeper
Ability to adapt quickly to the working environment
Today's working environment always has many changes coming from employees, jobs, and circumstances. The storekeeper job also has many differences throughout the working process. Thus, to become an excellent storekeeper, you need to quickly adapt to changes in the working environment and develop the ability to think independently to meet the needs of the job.
Starting work in a new environment, you can be nervous and easily encounter pressure at first to get acquainted with colleagues and corporate culture. Therefore, a professional storekeeper will know how to adapt to the new workplace quickly. To make yourself more confident when starting work in an unfamiliar working environment, you can follow these instructions:
- Mentally prepare yourself in the best way.
- Study, take notes carefully.
- Pay attention to the culture of the unit you are working for.
- Be friendly and sociable with everyone.
- Actively participate in activities outside of working hours.
- Talk to your superior about your career goals.
Good teamwork skills
The storekeeper job involves many departments in the business. Thus, you have to coordinate with other departments such as warehouse accounting, management, engineering, and warehouse security to ensure and maintain the working progress of the warehouse in the correct order. Therefore, coordination and teamwork skills play a significant role.
However, acquiring good teamwork skills is both simple and challenging. Have you ever wondered why some groups work so well while others face many problems? Because successful teamwork is the foundation for creating a well-functioning team.
Thus, to practice this skill, you and your team members need to exchange information and hand over work clearly so that other departments and everyone else can grasp the information, avoiding unnecessary mistakes. Besides, you must clearly understand your job and master the work process of each department to have an overview of the operating apparatus of the business. When there are problems and situations, you will find a solution to handle them quickly and find a support person promptly.
Storekeepers need to be knowledgeable and know how to preserve goods
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Having knowledge and knowing how to preserve goods
Having an understanding of the goods in the warehouse will help you handily arrange and quickly ship products and goods when required. Therefore, take the time to learn about the products under your management, including types, properties, expiry dates, and reactivity with different substances. Once you understand each product type, you will divide the storage area reasonably, helping preserve without damage, wetness, crack, or damage to the business.
Skills in arranging and organizing tasks scientifically
Good organizational skills will help storekeepers work more efficiently and avoid unnecessary accidents. If you do not know how to arrange and organize the goods properly, it will be easy to confuse them with other goods in the warehouse, leading to difficulties in finding the right items.
What should you do to know how to organize and arrange goods? Most businesses now have a reasonable way to arrange goods in the warehouse. Your task is to maintain that method, ensuring there is no disorder in the warehouse. However, when you have to receive new products, you need to know the warehouse plan and the characteristics of each product to arrange it in the most scientific and easy-to-see way.
If you feel that the arrangement of goods at the warehouse is unreasonable, consult with experienced people. After that, propose ideas to the executive board and make changes if allowed. Once you have mastered and handled the goods well, you will make a good impression on your colleagues and superiors. It also helps to shorten your management time.
Meticulousness and carefulness
These qualities are required and characterize the storekeeper's job requirements. From the work of a storekeeper specifically analyzed above, we can find that the qualifications of accuracy and contact with many orders play a crucial role. Thus, a storekeeper needs meticulousness and carefulness to ensure the quality and quantity of goods. Only one small mistake can mess up the entire order you are managing. Then you will need to spend a lot of time and effort to double-check. Sometimes, it's an irredeemable mistake. You will be the one to compensate for the damage to the business you are working for.
Proficiency in goods receipt and issue processes
The primary responsibility of the storekeeper is still the goods management in the warehouse. Therefore, to become an excellent storekeeper, it's necessary to master the goods receipt and issue steps under regulations. In addition to ensuring the quantity and quality of products, a good storekeeper also knows how to propose and make appropriate changes to goods in stock to improve working efficiency.
If you are wondering where to start, you can consult knowledge from industry insiders or register for appropriate professional courses. When you firmly grasp the skills and specialized knowledge, you will be confident in doing your job.
Sensitivity and preciseness
When working with large quantities of valuable goods, a small mistake can cause heavy damage to the business. Therefore, the storekeeper’s job requires accuracy and sensitivity. Do not worry if you are a careless person. Apply the following small suggestions to improve this skill:
- Always double-check the information
- Take notes and organize them neatly for easy follow-up
- Always take the time to double-check to make sure you've done the right work on your goals
Sensitivity and preciseness are also essential skills of a storekeeper
4. Finding a quality storekeeper job at Navigos Search
If you are confident with all the necessary skills of a storekeeper, send your CV to Navigos Search to quickly get the desired job.
Based on the assessment of the candidate's ability and experience and labor market situation, Navigos Search will search and advise you on a storekeeper job or another more suitable position. Navigos Search gathers consulting groups specializing in each specific field and function.
Navigos Search consultants have extensive experience and connections in their corresponding fields to bring you the most suitable employer. Notably, after the candidate is passed, the recruitment specialist will continue to support the candidate during and after the period of probation.
Navigos Search helps you get your dream job
On average, the unit interviews thousands of middle and high-level candidates each month, bringing heaps of quality job opportunities to job seekers. With more than 20 years of experience, Navigos Search boasts one of Vietnam's most prestigious talent hunting and recruitment agencies. Don't hesitate to contact us when you need to recruit or apply for the position of storekeeper as per the information below:
- HCM Headquarters: 20th Floor, e.town Central Building, 11 Doan Van Bo, Ward 13, District 4
- Hanoi Branch: V. Building - 125 Ba Trieu street, Hai Ba Trung District
- Hotline: 1800 585 826
- Email: [email protected]
- Website: navigossearch.com
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